Here is a copy of my letter to get my medical records from my doctor. you may use it when you speak to receptionist to save time, or if they are difficult, send the letter. you can alter it how you like just copy and paste (and add or delete). most surgeries usually don't charge once they get over the shock of the request, so the paragraph about fees may not be applicable.
Data Protection Act 1998
Freedom of Information and Data Protection (Appropriate Fees and Limits) Regulations 2000
Good Medical Practice
Subject Access Request – My Own Medical Records
Please will you provide a copy of my medical records as I am entitled to have under the above Act. I require my notes from #date to #date. Please will you provide the copies within 40 days of receipt of this letter.
I understand that you may charge a fee for providing copies of my notes and that such a charge is set at a MAXIMUM of £50. If you do wish to make a charge please inform me what that fee amounts to as soon as possible. Please note that, under the above Act and Regulations, such a charge has to be reasonable. Reviewing, redacting and considering whether information held is exempt from charging and cannot be considered as part of the Fees Regulations calculations. I estimate that a reasonable charge for a copy of my medical records should be around 20p to £1.00, based on the Fees Regulations and guidance from the Information Commissioners Office.
Further, please will you ensure that the records are in a format that I can understand as required by paragraphs 21 and 32 of good Medical Practice. This should include expanding all acronyms, including reference ranges and where possible, referencing the guidance or other document that you have based any of your conclusions on and explaining any unusual terms.